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eNewsletter Series |
October 2009
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Quick
Links We realize that information is necessary to keep up to date on the wide variety of eBusiness topics. We've created www.ebpsc.org as a simple way to navigate to the DPAP eBusiness website. Pass it on! Be sure to get your eBusiness Award Nominations complete by January 11, 2010. The nomination form can be found here. Aren't you interested in being "cool" with your colleagues? Then become a fan of the Official DoD DPAP eBusiness Facebook group! It's simple, sign up for Facebook then search for "DoD DPAP eBusiness" - voila! Share This Email. |
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The official eBusiness eNewsletter welcomes you to FY2010
The Defense Procurement and Acquisition Policy (DPAP) Program Development and Implementation (PDI) eBusiness Office wants to welcome you back for the second edition of the eBusiness eNewsletter series! This eBusiness eNewsletter will keep you up to date on the latest policy news, data and system standards, major system upgrades and changes, and other areas of interest such as events and training necessary for a successful FY2010. We encourage you to distribute this eNewsletter to your procurement community and spread the eBusiness knowledge. If there's a topic you'd like addressed in a future issue, please let us know by contacting the eBusiness Policy Support Center!
Recovery Act Reporting
The 2009 American Recovery and Reinvestment Act (Recovery Act) requires a significant degree of reporting to ensure that expenditures of related funds are transparent to the public. As a reminder, contracting officers must follow specific instructions (click here) in order to properly identify Recovery Act opportunities on FedBizOpps and report completed actions to the Federal Procurement Data System (FPDS). Additionally, October 2009 is the first reporting period where contractors who received Recovery Act contract awards during FY09 must report on their performance to date at the Federal Reporting Website. Contracting officers are required to ensure reviews of submitted reports are accomplished during October 22-29 at the same website. Additional instructions for contracting officers and contractors are available at the DPAP Website.
eSRS (Electronic Subcontracting Reporting System)
The Electronic Subcontracting Reporting System, acting as the authority for reporting all subcontracting accomplishments through the Federal Government, has provided reporting capabilities to support the increased recovery and transparency efforts in recent months. The most recent Policy Memo (April 2009) provides additional guidance on the “acknowledge receipt/reject functions” to be performed by the Services and agencies using eSRS. The policy requires these functions be performed in a timely manner and it provides timelines for their completion. Subcontracting reports for all DoD activities are submitted twice annually, in April and October. These requirements apply to all individual contracts over $550,000, and construction contracts over $1,000,000 that include a subcontracting plan. When submitting these reports via eSRS, utilize the Individual Subcontract Report (ISR) and Summary Subcontract Report (SSR), rather than submitting the Standard Form 294 and 295. Additional information on these reporting requirements is in the eSRS Contractor Newsletter. All DoD organizations submitting unclassified contract action reports to the Federal Procurement Data System (FPDS) should now be using eSRS. For questions specific to the Department's deployment, contact the eSRS Help Desk.
Announcing the 2010 Defense Procurement eBusiness Conference
The Defense Procurement eBusiness Conference will be held February 22-24, 2010 at the JW Marriott San Antonio Hill Country Resort & Spa in San Antonio, TX. The Conference will communicate strategic direction in acquisition and procurement, share latest policy and guidance, and provide practical information to help educate DoD contracting professionals, program managers and DoD contractors maximize their use of the eBusiness systems and prepare for upcoming requirements. Make plans now to participate in this annual conference!
IVAN (Intragovernmental Value Added Network)
Proper handling of intragovernmental transactions (IGTs) has long been a challenge area for the federal government, and DoD in particular. Since there is no Federal Acquisition Regulation (FAR) for IGT, the rules and policy on how to execute such a transaction can be confusing. Recent OMB Office of Federal Procurement Policy (OFPP) and Defense Procurement policy have helped clarify the rules for certain types of transactions, so we can not only ensure we are meeting procurement and finance regulations but also get more visibility into and control over our IGTs. However, application of these conventions can be tricky. The Intragovernmental Value Added Network (IVAN) can help you! Based on the Prism contract writing platform, IVAN is a system by which you can create and route MIPRs or their equivalents to other DoD entities. The system has internal controls that can help you enforce OMB and DoD enterprise requirements for the creation and acceptance of intragovernmental orders, and it can be configured to interface directly with your accounting system so commitments and obligations notifications are triggered automatically. IVAN is also being piloted by four federal agencies for use on DoD to non-DoD transactions. If your office is a large trader with GSA, Department of Interior, State Department, or Department of Energy, it may benefit you to participate in this pilot. To participate, please contact the IVAN Program Manager, Herb Kaskoff or his Deputy Tom Powers.
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